Travel Policy:  These guidelines are in effect July 1, 2024  through June 30, 2025.

Principle:  We want to create an environment where members of the CS department are encouraged to take advantage of the academic opportunities at our two locations in Ithaca and at Cornell Tech.   To encourage such interactions, academic-focused travel by Ph.D. students between the two campuses may be financially supported whenever there is a clear business purpose.

Funding will be available for: 

  1. Ph.D. student travels from one campus to another to meet with a prospective faculty advisor.
  2. Ph.D. student with advisor based at the other campus travels to meet with advisor/group.
  3. MS and PhD Ta's serving as remote TA's to either the Ithaca or NYC Campus

Use of travel funding is not intended for:

  1. Relocation Expenses
  2. Conference attendance

PhD students should contact Becky Stewart to apply for funding. 

The funding available to support Ph.D. travel is limited.  Reimbursement is for transportation and lodging, and is capped at $600 per trip; the limit for any one traveler during a single semester is $1200. Any travel before between July 1-December 31 is considered Fall; any travel between January 1-June 30 is considered Spring.  Subject to these limits, all travel in the above categories will be supported as long as funding is available. If funds for a particular semester run low, support for PhD travel will be prioritized with preference to unaffiliated PhD students and to travelers who have not already been supported in that semester. 

Travel planning process:

To ensure smooth and convenient travel, and to ensure funds are still available, arrangements/approval for trips should be made in advance.  Reimbursements for trips not approved in advance may be denied if funding has run low.

PhD travel:

  • Send an email to Becky Stewart requesting support for your travel at least 2 weeks prior to your planned travel date.  Please include dates of travel, who you are meeting with and why. Students will receive a decision, via email, shortly after the request is received.  
  • Use the checklist (below) to arrange bus, lodging, and card access (for trips to Cornell Tech).
  • Within 5 business days after your return to your home campus, fill out the 2024 C2C Travel Grant Request form, and obtain approvals from the advisor and host faculty via email.  Students need to attach the approvals to this completed support application and submit the approvals and completed application as a PDF to Becky Stewart. Please use the subject line:  C2C Travel Grant Request.
  • Once the completed document is received, students will receive an email acknowledgement and should expect the grant to be posted to their student Bursar account a few days after receiving this email.  Please be sure to enroll in the Bursar direct deposit to receive the grant promptly. 

Resources:

Housing Options

  • https://www.graduatehotels.com/roosevelt-island
    • ​​if you are planning to stay at the Graduate Hotel, please reach out to Melody and or Becky for the code for the Cornell Rate

Transportation

Checklist:

  1. Reserve transportation
  2. Arrange housing
  3. Arrange card access for Cornell Tech — arrange through your faculty host so that you can come and go freely with your Cornell ID
  4. File for reimbursement within 30 days of trip